Privacy Notice


When this applies to you?

This Privacy Notice applies to the use of the Privasee website in all available languages, as well as Privasee’s services towards its customers.

Our website contains links to other websites. Once redirected to another website, this notice is no longer applicable.


Information Collection & Tracking

This section describes what personal data we collect and process on different occasions, such as: when you use this website, when you apply for a job, when you contact us, etc.

You can visit our website without giving away a lot of your personal data. You can read our Cookie Section which provides a description of which cookies we use and why. 
Legal basis: Legitimate interest.

Communication data - If you get in touch with us via email, phone, post or other form of communication, we may keep records of those correspondences and their content in order to be able to respond to you or document your complaint. If you wish for your information to be deleted from our systems, you can contact us directly through this website (Help).
Legal basis: Legitimate interest.

Apply for job - We will collect, process and store the information you have sent us for recruitment-related purposes, such as contacting you and performing screening and interviews.
Legal basis: Legitimate interest.

Train with Privasee  - If you sign up to take a course or training with Privasee, we will collect, process and store the information necessary for us to deliver the requested service.
Legal basis: Contract.

Privasee customer - If you are a client of Privasee, please consult the contract you’ve signed with us because it may contain a more detailed set of information on personal data processing. If you have questions, please get in touch with your point of contact at Privasee.


International Transfers

Privasee aim to limit the international transfers of personal data to which it is a custodian. We only transfer personal data when there is a basis for such transfers and having due consideration of the risks to the individual that may be connected to such transfers.

Privasee use some services from the USA directly with the service provider, or indirectly via a service provider. Processors which include international transfers with the USA are:

  1. Microsoft Office 365 suite for external communication and internal use;
  2.  HT2 Labs Ltd for online training.

This entails a transfer of some personal data to the United States of America. Microsoft and HT2Labs are certified EU – U.S. Privacy Shield organizations, meaning that the transfers are performed under this legal mechanism for international transfers.


Security Measures

Our founder was in her previous life an IT/security guy, so clearly we follow industry best practices in information security. We implement security measures appropriate to the size and nature of our business, all with the aim of keeping your personal data safe and secure.

Physical Security - Privasee uses cloud services for their operations. The physical facilities where Privasee is located requires an RFID chip to gain access.

Information Access - Employees have only access to data contained in business applications on a 'need-to-know' basis. Privileged users are granted on a 'need-to-access' basis.

Endpoint Security - Privasee uses Sophos for end-point security and protection against viruses and ransomware. All devices are encrypted with a remote swipe enabled should the device be lost or stolen.


Disclosure to third parties

Personal data shared with us is treated confidentiality. As a general rule, we do not disclose personal data to third parties, save from circumstances in which we share data with our partners and suppliers.

We only share your personal data with third parties when necessary and always according to the principles stated in this Privacy Notice.

Fortnox AB

  • Personal data processed is: contact details and financial data.
  • Purpose: Used for finances and sales lifecycle management.
  • Place: Sweden

Starweb AB

  • Personal data collected and processed on this e-commerce website: contact details, buying history, financial data and cookies.
  • Purpose: Marketing and e-Commerce.
  • Place: Sweden

Statcounter

  • Personal data collected consists of the date and time of visit, ip address (last 2 digits masked), browser (e.g. Firefox 3.5), operating system version (e.g. Windows XP), screen resolution (e.g. 800x600), referring link, the current page url and the current page title.
  • Purpose: Marketing
  • Place: Ireland

Cookies

According to the Swedish Electronic Communications Act that came into force on 25 July 2003, visitors to a website shall be informed about the use of so-called cookies, and have the option to prevent them from being used.

A cookie is a small text file (usually smaller than 1 kB) that is saved in your computer and stores information. Cookies are used to improve the website for the use, among other purposes.

dpo

This  website uses the friendly version of cookies, so-called session cookies. When you are surfing a web page, session cookies are sent between your computer and our server to enable them to exchange information. This might, for example, be what you have placed in your basket, or whether you are logged into My pages.

  • Session cookies are not stored permanently on your computer, instead they disappear when you close your browser. 
  • There are safety settings on most browsers that can de-activate session cookies. Usually you can also remove any session cookies that have already been saved.
  • If you choose not to accept session cookies on our website, the website will not function satisfactorily.

When visiting this website, your IP address is automatically registered to measure the visit frequency.

We started using Statcounter from 30 June 2019 because following a website upgrade (English and Swedish languages) we were interested to see how many were viewing Swedish over English content. We choose Statcounter because of their stance on privacy and they are based in Ireland an EU member state. We do not collect the full IP address, the last 2 digits are masked.


DPO contact: dpo@privasee.eu

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